Grade with GradeCam

GradeCam is a bubble-sheet scanning tool built into ExamTools. A VE holds a completed bubble form up to a device camera; ExamTools reads the answers, grades the exam, and attaches the result to the applicant’s record automatically. No separate score-entry step is needed.

Prerequisites

• Completed bubble forms from the paper exam session
• A device with a camera (phone, tablet, or laptop webcam)
• Bubble forms printed using the GradeCam option from Generate and Print

Open the GradeCam scanner

Open your session, then click GradeCam in the session toolbar. The scanner opens in a new browser tab. Allow camera access when prompted.

Scan each bubble form

1. Hold the completed bubble form flat in front of the camera. Keep it well-lit and fully in frame.

2. GradeCam reads the Applicant ID (PIN) and Exam ID bubbled by the applicant and matches the scan to the correct applicant record. If the PIN cannot be read, a Select applicant dialog appears — select the correct applicant from the list.

3. If ExamTools cannot determine the exam element from the bubbled element field, a Which element is this scan for? dialog appears — select the correct element.

4. If the Exam ID cannot be read, an Enter the Exam ID prompt appears — enter the 5-digit ID from the exam booklet the applicant used.

5. If any answers are ambiguous, a Validate scan dialog appears showing those questions. Select the correct answer for each and click Accept.

6. A preview dialog titled Answer Sheet Scanned appears showing the applicant name, Exam ID, element, and all answers. Review the answers, then click Grade Scan.

7. The Exam Results dialog shows the outcome — Passed! or Did not pass — with the score and a list of any missed questions. Click Close.

The result is now recorded on the applicant’s record in the session. Repeat for each applicant’s bubble form.

Troubleshooting

GradeCam isn’t reading the bubble form:

• Confirm the form was printed at actual size (not scaled to fit)
• Improve lighting — avoid glare or shadows across the bubble grid
• Hold the form flat and still

The wrong applicant was matched:

• GradeCam matches the scan using the Applicant ID bubbled on the form — verify the applicant bubbled their correct PIN
• If the wrong applicant was selected in the manual override dialog, cancel and restart the scan

Next steps

After all scans are complete, each applicant connects with their PIN to sign their forms:

• Complete the applicant →