Roles and Permissions

ExamTools has two separate permission systems: team permissions that control what someone can do in the team account, and session permissions that control what a VE can do within a specific session.

Team permissions

Team permissions are set on individual team administrators and control their access to the team account. These are assigned when inviting someone to the team’s Administrators list.

ActionOwnerCo-ownerSchedulePrint Exams
Edit team settings (name, email, website)✓✓
Add and remove owners and co-owners✓
Invite and manage other team administrators✓✓
Delegate VEC credentials to the team✓✓
Create and edit sessions✓✓✓
Generate and print paper exams✓✓✓

Owner — Full control. Can add and remove any administrator including other owners. Most teams have a single owner.

Co-owner — Can do everything an owner can, except add or remove other owners or co-owners.

Schedule — Can create and edit sessions for the team. Cannot change team settings or manage other administrators.

Print Exams — Can generate and print paper exams. Cannot create sessions or change team settings.

Session permissions

Session permissions are assigned to each VE when they are added to a session. They control what that VE can do during the active session.

ActionOwnerCo-OwnerVe AdminVolunteer Examiner
Create session✓
Edit session✓✓
Start session✓✓
Add VEs to session✓✓
Change VE permissions within session✓✓
Assign other VEs to an applicant✓✓✓
Unassign other VEs from an applicant✓✓✓
Edit applicant information✓✓✓
Void applicant exam✓✓✓
Evict applicant from session✓✓✓
Self-assign to an applicant✓✓✓✓
Self-unassign from an applicant✓✓✓✓
Authorize applicant to join session✓✓✓✓
Authorize applicant to begin testing✓✓✓✓
Authorize grading of exam✓✓✓✓
Sign as responsible VE✓✓✓✓
Finalize applicant✓✓
Finalize session✓✓

Owner — The user who created the session. Has full control including starting and finalizing.

Co-Owner — Explicitly authorized by the owner to act with full management permissions. The person running the session day-to-day typically holds this role.

Ve Admin — Can manage applicant information, assign/unassign VEs to applicants, set applicant status, and evict applicants.

Volunteer Examiner — The default role. Can sign forms, authorize candidates, and self-assign to applicants.

Note: A VE’s session role is independent of their team permission level. Someone with only Schedule team permissions can be assigned Co-Owner for a specific session, and vice versa.