A team account in ExamTools is an administrative entity that designates ownership of a VE team. All sessions are scheduled under a team account, and the team account controls who has scheduling and management privileges.
What a team account is (and isn’t)
Team accounts are for management only. You do not add every VE who attends an exam session to the team account — only those with administrative duties (scheduling sessions, managing the team, printing exams).
Regular VEs who proctor exams are added directly to individual sessions, not to the team account. See Managing VEs →.
Team administrator roles
Team accounts have four levels of permission:
| Role | What they can do |
|---|---|
| Owner | Full control — can edit all team settings, manage all administrators (including other owners), and schedule sessions. Multiple owners are co-equal and can remove each other, so most teams use a single owner. |
| Co-owner | Can do everything an owner can, except add or remove other owners or co-owners. |
| Schedule | Can create and edit exam sessions for the team. Does not have access to team account settings. |
| Print Exams | Can generate and print paper exams for the team. |
Delegated privileges
Before a team can schedule sessions for a given VEC, at least one administrator with Owner or Co-owner status must delegate their team lead credentials to the team. This is a one-time step done when the team is first set up for a VEC, or again whenever a new VEC is added.
Delegation links the team to the VEC and makes the team’s sessions appear in that VEC’s listings. Once delegation is in place, anyone with Schedule permissions can create sessions for that VEC — they do not need to hold team lead credentials themselves. Sessions must still have a valid team lead assigned, but they don’t need to be the person who delegated.
If no owner or co-owner has delegated credentials for a VEC, sessions for that VEC cannot be scheduled, even if the team has administrators with team lead credentials for it.
To delegate credentials, open the team’s Manage Account page. Owners and co-owners see a Delegated Privileges section with an edit (pencil) button. Clicking the pencil opens a dialog asking which of your VEC credentials to make available to the team. See Create a team → for step-by-step instructions.
Team identifier
Every team has a unique identifier (3–10 characters, starting with a letter, may include numbers and hyphens) that appears in session listings on HamStudy and in session URLs. Choose it carefully — it is visible to applicants and cannot be changed after creation.